Ever feel you´re too busy? That your to-do list is exploding? That you feel overwhelmed by everything you need to get done? That you are not satisfied with your results because you´re simply not getting to everything you should do? Maybe you should prioritize delegation more to your team!
In other articles published on this blog, we already indicated the importance of hiring top employees and how to make your team excel. Well, if you have such a great team with key employees you should be able to delegate tasks to them so that the team as a whole can get more done and you can free up some time to dedicate to the most important tasks.
Delegation is not easy because most of us often feel as if only we can complete a certain task in the best possible way. It’s hard to trust others to do those tasks and trust the capabilities of your employees that they will also be able to do a good job in those tasks. In addition, you know a lot of the details of certain projects and you´re probably the only one that knows everything inside out. So why “waste” time explaining all that to others? But, is it the best use of your time if you do every single operational task of the projects as well? Probably not!
So, What Are the Main Benefits of Delegation?
Freeing up your time & achieving more
As mentioned above, the first clear benefit of delegation is that you will free up your time which you can dedicate to more strategic tasks. Since you have more time to spend on other tasks, you will definitely be able to achieve more.
Developing your team
Involving your team in certain tasks will also develop their capabilities and teach them new skills. This is a great benefit to the employee, it makes them more versatile and more employable, however, they also become more important to the team. By giving them more new tasks you will, in addition, make their job more interesting, challenging, and enjoyable.
Establishing a culture of trust
When delegating tasks to your employees you are automatically establishing a culture of trust in your team. By giving them important tasks you show them that you trust them to take these tasks and complete them in a good manner. This is not only good for the working culture in the team but also for the self-esteem of the employee.
Making the team more efficient
By delegating tasks to your team members, you are making better use of everybody´s time. As a result, the team as a whole will get so much more done. You won´t be able to finish everything yourself and you don´t want your team members to sit around idle, so by delegating tasks to them everybody has an adequate workload.
Increase the flexibility of your team
When you delegate tasks to your team, make sure you also move the tasks around between different team members. By doing so, the flexibility of your team will increase and everybody will improve their skills which is great for the company.
5 Can’t-Miss Tips for How to Delegate Effectively
1. Figure out what work you want to delegate
Make a list of work tasks for myriad departments. Then, you can delegate these tasks to various team members. If necessary, you can provide team members with training so they can complete assigned tasks with precision and care. And you can ensure team members receive comprehensive support as they become experts at completing these tasks.
2. Establish priorities
Let team members know what work tasks need to get done and when they need to be completed. You should establish realistic expectations for any work you delegate. Make sure you give personnel clear instructions on how to complete work tasks. In addition, be ready to answer any questions about these tasks.
3. Align tasks to your employees’ strengths
Find out what work tasks best suit your employees. To do so, it helps to consider your employees’ strengths and weaknesses. You can review employee performance reports to see where your workers thrive. Also, you can meet with workers and learn about their career interests and goals. From here, you can assign work tasks that your employees can complete to become more productive and efficient than ever before.
4. Communicate and collaborate with workers
Communication is crucial across your team. If you keep the lines of communication open with workers, you can help them achieve outstanding results with any work task. Furthermore, collaborate with workers and help them with tasks as needed. Over time, workers will become increasingly comfortable completing tasks you assign to them. This can lead to unparalleled success across your organization.
5. Get employee feedback
Learn from your employees and find out how they feel about any work tasks they complete. If workers are struggling, you can provide them with extra support. Or, if workers are thriving, you can delegate additional responsibilities to them.
The Bottom Line on Delegation
Delegation is an essential skill for great leaders and provides important benefits for you as a leader, for your team members, for the team and therefore also for the business. So, the next time you´re feeling overwhelmed with your to-do list, try to ask yourself with each and every item whether it´s the best use of your time that you do these tasks or if someone else in the team could also do a good job.