To be the most productive, you need a team that can support your efforts. The right administrative professional can become an influential part of your team, directly contributing to your overall productivity. Hiring an administrative assistant should be taken seriously, as this person will directly interact with and impact employees throughout the company.
1. Make a List of Your Needs
Before you can begin the hiring process, you need to know what you are looking for. A list of needs will help you create an effective job listing and attract the right candidates. To understand your needs, ask yourself why you need an administrative assistant. Determine what type of tasks you want the assistant to do. Use this list of tasks to create a list of skills someone would need to accomplish them.
2. Decide the Type of Assistant
There are several types of assistants that you could hire. They do not all do the same services. The most common types are administrative and executive assistants. Understanding the type of assistant you need will help guide you when creating job listings, interviewing, and hiring. Because these roles can vary significantly, you can waste a lot of time, money, and productivity trying to hire the wrong type of assistant.
3. Prepare a Detailed Job Description
The next step is to write a detailed job description that accurately describes what you are looking for. A well-crafted job description will act as the first phase of the applicant screening process. The most qualified applicants will apply, and those who are less qualified will be less likely to apply.
4. Applicant Screening and Interviewing
Once applicants begin submitting their resumes, you will need to screen them to narrow down a short list of those you will interview. During the interview, ask the applicants a series of questions to get further insight into the applicant’s experience, knowledge, and skill. Tailor your questions to directly address the tasks that the individual will perform. Pay attention to the person’s personality to determine if they would be a good fit culturally.
5. Consider Outsourcing
Outsourcing your hiring efforts can bring several benefits to your business. A professional recruiter will work to find the best person for the position. You can focus on your day to day duties, maintaining productivity. The recruiter will advertise your open position and screen potential applicants. A recruiter’s extensive experience will streamline the hiring process, giving you the benefit of their experience. Using a recruiter can also be cost-effective, as employees that get hired through a recruiter tend to stay longer than those hired through other methods.
Hire an Administrative Assistant in Georgia
Having an administrative assistant on your team can be a valuable resource for maintaining productivity. To ensure you hire the right person for the position, start by creating a list of your needs. This will help you determine what type of assistant you need and write an accurate job description. Thoroughly screen applicants and conduct interviews to narrow your choice to the most qualified person. If this all sounds like a significant amount of work, consider outsourcing the hiring duties to a recruiter. The team at BOS Staffing has the experience and skill to help companies find top talent.
Work with the BOS Staffing team of recruiters to hire your next administrative assistant.
